Surfside 4-H By Laws

 

Changes and additions to meet the needs of the unit may be made and must be approved by the county 4-H YDP staff and county director prior to the unit approval.

Article I

Election of Officers

The Officers shall be elected by the first meeting of the unit year.

Article II

Age Requirements of Officers

The President,Secretary and Treasurer should be Intermediate or Senior members (at least 11 years of age) if possible.

Other elected offices may be held by Junior, Intermediate and Senior members.

Offices filled by an election or other competitive process may not be held by Primary members. Primary members may serve in appointed positions.

Article III

Duties of Officers

The President shall preside at all meetings and have in mind at all times the best interests of the 4 H members. The president may call special meetings with the consent of the organization volunteer(s).
The 1st Vice-President (Public Relations) shall perform the duties of the president in the absence of the President. The First Vice-President shall be responsible for promoting the activities of the club to the community by speaking to news outlets, writing newspapers articles and communicating with other clubs and organizations as needed.
The 2nd Vice-President (Programs) shall plan and oversee the scheduling of a program at each community meeting. He / She shall strive to provide the club with programs of interest and entertainment and shall have the approval of the Executive Board and Community Club Leader(s) prior to each presentation.
The Secretary shall keep the minutes of all 4-H meetings, act as the group’s correspondent, and keep a correct roll of 4-H members. At the end of the 4-H year, the secretary and organization volunteer(s) will submit a final report to the county 4-H YDP office.
The Treasurer shall receive and keep all money belonging to the 4-H club and shall pay it out only upon order of the president, after the 4-H members approve. The treasurer shall keep an accurate record of all money received and paid out and keep a report up to date in the 4 H Treasurer’s manual. The treasurer and the organization volunteer(s) will compile and submit required reports to the county 4-H YDP office by the county deadline.
The Sergeant-At-Arms shall keep order during all meetings. He/She will lead the club in the Pledge of Allegiance and the 4-H Pledge at each meeting and will be responsible for keeping an accurate roll.
Other offices may be established as needs of the unit dictate.

Article IV

Committees

The president may appoint committees for special purposes at any time. Committees for community service and fund raising shall be established at the beginning of each year.

Article V

Meetings

The regular meetings of the 4-H club shall take place on the second Tuesday of each month. With a minimum of 7 days notice, the president, with consent of the organization adult volunteer, may call special meetings.

MEETING ATTENDANCE: Members are required to attend 80% of both general and project meetings to be considered in good standing or to be signed off by project volunteers for entries into the fairs. If a member has less than an 80% attendance, then they will be given the opportunity to make up an unexcused absence.

Article VI

Voting Members

Voting members of the 4-H club include the Junior, Intermediate and Senior members as listed in Article IV of the Constitution. If there are not sufficient voting members in the 4-H club the organizational unit volunteer will work with the UCCE 4-H YDP staff in establishing procedures.

Article VII

Quorum

Those members present at the community meetings of the Surfside 4-H club constitute a quorum. A simple majority vote is required to pass any motion.

Article VIII

Program of Work

A program of work for the year as described in the 4-H Club Program Planning Guide should be developed and adopted no later than the third meeting of the program year.

Article IX

Rules of Order

Robert’s Rules of Order shall govern the meetings of this 4-H club.

Article X

Amending By-Laws

These by-laws may be amended by two-thirds vote of the members present at any regular meeting.

Article XI

Dissolution of 4-H Club

Upon consideration of the dissolution of the 4-H club, the officers will inform the county 4-H YDP staff and VMO as to their desire and conformance to the following procedure:
The Surfside 4-H club shall be terminated and dissolved upon majority vote of the membership in favor of dissolution of the 4-H club. Upon dissolution of the 4-H club for any reason, the officers shall take full account of the Surfside 4-H club assets and liabilities, and shall liquidate the assets as promptly as is consistent with obtaining the fair value thereof, and shall apply and distribute the proceeds in the following order:
  1. Payment of the debts and liabilities of the Surfside 4-H club.
  1. Closure of all bank accounts held by the 4-H club and setting up of any reserves which the officers may deem necessary for any contingent or unforeseen liabilities or obligations of the Surfside 4 H club; such reserves shall be paid by the treasurer to the county council. The county council will hold the funds in an escrow account for three (3) years for the purpose of contingent or unforeseen liabilities or upon re establishment of the Surfside 4-H club. At the expiration of the 3-year period, the balance shall be distributed to the county council. The balance remaining shall be distributed to the county council for the purpose of program development directly relating to the enrichment of the quality of life of 4 H youth and adult volunteers.
  2. The 4-H club treasurer, treasurer advisor and additional club members will complete Form 6.3 financial report, Form 6.2 inventory report, Form 8.5 year end club peer review report and Form 8.6 peer review checklist. All forms are to be submitted to the county office within one month of unit vote approving dissolution.

Each of the members shall be furnished with a statement prepared by the Surfside 4-H club setting forth the assets, liabilities, and distribution upon complete liquidation. Upon compliance with the foregoing terms and manner of distribution, the 4-H unit shall cease.

Article XII

Agreed Upon Procedures

Community Club Attendance: Attendance is required at a minimum of 6 community meetings in order to remain in good standing. Educational opportunities will be available at these meetings which will play a role in the member’s participation at local and county fairs. Meetings will be held monthly from September through June, with the option of a January meeting. 100% attendance is required for the 100% pin.

Project Meeting Attendance: Attendance is required for a minimum of 6 project hours to remain in good standing. Project leaders may require more than 6 hours participation. To participate in fair, members must participate in 80% of project hours for the project and six community meetings. Any 4-H project shown at any state, regional, or county shows will require the project leader’s signed approval.

Project Pins: To earn project pins for any project within the club, members must attend 80% of the project meetings, do two presentations for the project, and complete one community service or community outreach for the project.

Project Attendance Makeup: Members are allowed to make up one project meeting per project. Make up time will be decided by the project leader and may include a standard makeup meeting, community service related to the project, or participation in an event or presentation that requires the member to show their knowledge on the project subject.

 

 

 

It is the policy of the University of California (UC) and the UC Division of Agriculture & Natural Resources not to engage in discrimination against or harassment of any person in any of its programs or activities (Complete nondiscrimination policy statement can be found at http://ucanr.edu/sites/anrstaff/files/176836.doc). Inquiries regarding ANR’s nondiscrimination policies may be directed to John I. Sims, Affirmative Action Compliance and Title IX Officer, University of California, Davis, Agriculture and Natural Resources, 2801 Second Street, Davis, CA 95618, (530) 750-1397.